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6 Signs It May Be Time to Upgrade Your Workplace Collaboration Tools

Posted by Emily Bernabei on 11/13/16 10:19 AM

Welcome to the 21st century. Communication is evolving drastically as the new forms of writing have emerged as texting and typing, and FaceTiming or Skyping have replaced basic phone calls.

Why wouldn’t we accept the opportunity to evolve our ways of interacting to be more efficient and effective? We as humans embrace change and innovation, but the trick is to be able to keep up with it all. With the wide range of communication technology options at the palm of our hands, workforces are changing to enable a more mobile approach to business.

If you don’t have video collaboration tools in affect already, or you do, but are unsure how to measure the effectiveness, here are six signs that it might be time to upgrade:

1. Your team isn’t acting like a team. 

Co-workers are co-workers for you, and nothing more than that. You find working on collaborative projects to be a hassle because, frankly, your team can’t seem to synergize. When you finally get the chance to connect your project, there are pieces missing or you're out of sync.

There’s good news for you: collaborating with co-workers does not have to be this challenging. By investing in network-attached communications tools such as video conferencing, your team can be connected and available from anywhere at any time.

2. You feel limited with your instant messaging tool.

So, you have an instant messaging system in place for your business, that's a start! But when it comes down to it, it’s still inconvenient when you need detailed feedback or can’t really interpret the sender’s tone or meaning. Repeating questions or having misunderstandings can seriously hurt your business’ efficiency and waste time.

Video collaboration can help alleviate these problems by providing visual cues and greater detail. After all, they say 93% of communication is non-verbal, so you’ve been missing out on an enormous amount of information.

3. Your boss expects you to travel a lot, and for things that may not be worth the time and cost.

In that case, why not try scheduling a meeting over video? No one will have to travel from their location, and at the same time you can still combine all video, audio, and content and document sharing at ease. Don’t want to rearrange your schedule? Collaboration Meeting Rooms can even offer the feature of recording your presentation or discussion so you can watch it later.

Travelling back and forth for meetings that are inconveniently far away or that require you to rearrange your calendar can cost businesses tons of time and money. While you can't underestimate the value of an in-person meeting, video is sometimes the next best thing!

4. Working from home is allowed, and you definitely take advantage  

You love your company because you have the opportunity to work from home, and who wouldn’t take advantage of this? You may be one of those people who get more work done in the comfort of your home. The only problem is that it’s harder to collaborate with co-workers and get feedback from your boss when you’re not physically there.

Throw on a blazer, but keep your sweatpants on! Remote worker can get instant feedback through screen and file sharing, while at the same time have as close to an in-person meeting with your team as possible. Being a teleworker isn’t as distant as it seems when you can create a personal experience through a collaborative network.

5. You find yourself emailing file after file, back and forth. 

Instead of sending file after file to your partner, why not just share your screen for instantaneous approval or feedback? Instead of wasting time writing emails back and forth and waiting for responses, give the sender a quick video call and accomplish everything in a fraction of the time that emailing could. Stop waiting, and start updating!

Emailing is becoming overrated. At this point, your inbox looks more like a dumpster full of trash you don’t want to sift through, or a compilation of a thousand messages to the exact same people that take forever to answer. These are red flags that it’s time to evaluate a new method of communication.

6. You don't have any collaboration tools in place yet – Yikes!

If you have no video conferencing capabilities or collaboration tools in place, you may want to re-assess your communications strategy. In most cases, video, audio, and messaging tools can only help you be more efficient and effective. How is your team productivity? Could your customer relationships use improvement? Strengthening relationships internally and externally is vital to success, and enhancing your collaboration is a great place to get started.

Get the Ultimate Guide to Workplace Collaboration  Take a close look at how tools like video conferencing and telepresence  harness the power to transform communication    Download White Paper


Topics: Collaboration

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the author

Emily Bernabei

Emily is Annese's Fall 2016 Content Marketing Intern. She attends Le Moyne College and will be graduating in 2017 with a degree in Marketing.

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